Accounts Assistant

About the role

To support the finance department by maintaining accurate financial records and processing
transactions across purchase ledger, sales ledger, subcontract ledger, and nominal ledger. The
role also involves supporting payroll, plant hire processes, and administrative duties.

Responsibilities

Purchase Ledger

• Code and process supplier invoices accurately in the accounting system.
• Match GRNs (Goods Received Notes) and PODs (Proof of Delivery), authorise invoices
for payment.
• Resolve discrepancies with suppliers and advise on payment queries.
• Understand and apply VAT rules correctly.
• Process staff expenses claims.
• Maintain supplier records and create new supplier accounts.
• Perform monthly supplier statement reconciliations.
• Prepare and process BACS payments to suppliers.

Subcontract Ledger

• Process subcontractor applications, including scanning, labelling, verification,
certification, and payment.
• Handle labour and agency invoices.
• Verify new subcontractors and ensure correct CIS setup.
• Perform monthly CIS verification checks before certifying payments.
• Process weekly/monthly BACS payments to subcontractors, labour providers, and
agencies.
• Raise and post sales invoices.
• Process self-billing invoices.
• Follow up on outstanding debts and maintain debtor records.
• Update cash and retention monitors with expected payments and retentions due.
Plant
• Support processing of plant and formwork invoices.
• Resolve related queries promptly.
• Run and review internal plant usage and cost reports monthly.

Wages / Payroll Support

• Review and prepare weekly timesheets for approval.
• Reconcile hours worked across all sites.
• Register new operatives with the payroll system (Indigo) and store relevant
documentation.
• Maintain the Chime system and act as admin contact.

• Resolve payroll issues and process supplementary Friday payments.
• Issue agency workers’ timesheets weekly via Chime.
Nominal Ledger
• Process non-supplier invoices.
• Process and reimburse staff expenses.
• Assist with general nominal ledger duties and ad hoc accounting tasks.

Other Duties

• Answer incoming phone calls and support general office administration.
• Assist in setting up new projects across systems (EvoM, Syrinx, Chime).
• Perform other ad hoc tasks as required by the finance and operations team.

Working Conditions

• Office-based
• Standard working hours with flexibility for early starts or overtime based on site needs

Candidate requirements

• Previous experience in a similar finance or accounts assistant role.
• Good understanding of accounting principles, VAT rules, and CIS (preferred).
• Proficient with accounting software and Microsoft Office (Excel, Word, Outlook).
• High level of attention to detail and accuracy.
• Strong organisational and communication skills.
• Ability to meet deadlines and work in a fast-paced environment.